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Annual Meeting 2016

Frequently Asked Questions

Teratology Society Annual Meeting FAQs
Basic information and frequently asked questions about the Teratology Society Annual Meeting. Have a question? The Annual Meeting FAQs may have an answer for you, if you don’t find the answer you are looking for please email tshq@teratology.org for more information.

When and where is the Teratology Society 2016 Annual Meeting?

The Teratology Society will host its 56th Annual Meeting in San Antonio, Texas, June 25-29, 2016. The meeting will be held at the Grand Hyatt San Antonio, 600 E Market St, San Antonio, TX 78205. There are two education courses scheduled to begin on Saturday, June 25. Please note that these courses require a separate registration. The Annual Meeting will open with the President's Welcome at 8:00 am on Sunday, June 26.

Who attends the Annual Meeting?

Academic, industrial, and governmental scientists from diverse fields such as cell and molecular biology, developmental biology and toxicology, reproduction and endocrinology, nutritional biochemistry, genetics, and epidemiology, as well as the clinical disciplines of prenatal medicine, pediatrics, obstetrics, neonatology, medical genetics, and teratogen risk counseling.

Can I present my research at the Annual Meeting?

You are encouraged to participate in the meeting by presenting your research as a Poster or Platform talk. Poster and Platform talks are selected from submitted abstracts. The Teratology Society offers online abstract submission. Please remember that the abstract submission deadline is Monday, February 15, 2016.

How do I register for the Annual Meeting?

You can either register online or complete a registration formPDF and send it to the Teratology Society headquarters office.

Do I have to be a member of Teratology Society to attend the Annual Meeting?

Membership is not a requirement to attend the Annual Meeting but we do encourage you to become a member so you can take advantage of the lower registration rates and enjoy the many benefits of being a Teratology Society member.

What does Annual Meeting registration include?

The Teratology Society meeting registration fee covers food and beverage functions, as well as the administrative costs for the meeting. The functions include:
• Welcome Reception on Sunday
• Daily morning coffee and pastries
• 7 coffee and refreshment breaks
• 2 light receptions during poster sessions
• Student/Postdoctoral Fellow Lunch Workshop (Trainees only)
• Student/Postdoctoral Fellow Career Event (Trainees only)
• Warkany Tea on Wednesday
• Banquet on Wednesday

Separate registration is required for the Education Courses.

Will I receive written confirmation of my registration?

Yes. Online registrations will receive email confirmation shortly after being submitted. Faxed and mailed registrations will receive confirmation via email as soon as they are processed.

When/where will I get my Annual Meeting materials?

All registration materials will be available online before the meeting. Annual Meeting registrants will receive an email alerting them that the materials are available. Only those registered for the meeting will have access to the Annual Meeting materials.

Where/when do I pick up my Annual Meeting Badge?

All attendees are required to wear a badge for all Annual Meeting sessions and events. Badges can be picked up at the registration desk during the posted registration hours.

Can I register at the meeting?

Yes, onsite registration is available. You can register online before you stop by the registration desk, print out a registration formPDF and bring it with you, or complete a registration form available at the registration desk.

What is the conference dress code?

Dress is business casual for daytime events. Be sure to wear comfortable shoes and bring a sweater for chilly meeting rooms.

What is your cancellation policy?

Refunds for cancellations must be submitted in writing and emailed the Teratology Society headquarters office at tshq@teratology.org. There is a $25 fee for cancellation of the meeting registration before May 15, 2016. No refunds will be issued after May 15, 2016. Registrants who do not cancel prior to May 15, 2016 and do not attend will be responsible for the full registration fee.

What is your substitution policy?

Registrants unable to attend the conference may send an alternate. Email the Teratology Society headquarters office at tshq@teratology.org. A service fee of $25 will be charged for each substitution. Substitutions must be received by May 15, 2016. Participants will be responsible for the change fee.

Can I get a certificate of attendance?

Attendees who need a certificate of attendance should send a formal request to tshq@teratology.org no later than June 6, 2016. Please make sure to include any specific required text, such as abstract presentation information. Attendees will be able to pick up their certificate of attendance at the registration desk when they pick up their badge.

Do you accommodate special needs?

Persons with disabilities requiring conference access and/or reasonable accommodation should notify tshq@teratology.org of this need during the registration process so that the accommodations may be made. Please make us aware of any needed accommodations as soon as possible so that appropriate plans can be made.

Do you accommodate dietary restrictions?

The Teratology Society recognizes individuals have special dietary requirements. Although the Society cannot guarantee that these needs will be met, the Society wishes to try to accommodate the needs of each attendee. It is important that we know what your special needs are as early as possible, please contact tshq@teratology.org to let us know what your special dietary requirements are.

How do I make my hotel reservation?

Reservations can be made using the unique web links provided on the Hotel Information Page. Please note that there are three different room types. Please use the attendee link unless you are a government employee or student. Those making government or student reservations will be required to show the appropriate identification upon check- in.

Where is the closest airport?

The closet airport is San Antonio International Airport (SAT) and it is approximately 10 miles away from the Grand Hyatt San Antonio.

How do I get from the airport to the Grand Hyatt San Antonio?

Shuttle transportation to and from San Antonio International Airport and downtown is provided for a fee by SATRANS, the city's official airport shuttle, between 7:00 AM and 1:00 AM, daily. Reservations are required. For more information visit www.saairportshuttle.com or call 210.281.9900.

Taxis can be pre-arranged to provide you with the quickest and most efficient mode of transportation. You can pre-arrange your taxi at sataxis.com or by calling 210.444.2222.

Will there be parking at the hotel?

Both Self- and Valet-Parking are available in the Grand Hyatt San Antonio’s underground garage. Rates include in/out privileges. Please note, due to the limited height, oversized vehicles, toppers or trailers are not permitted.


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